Encrypted and private
Files and records are encrypted in transit and at rest. Document links expire after a short time.
Groot checks supplier invoices, routes expense claims for approval, and prepares both for the accounting system you already use.
Your team reviews the exceptions and controls what gets posted.
Works withSQL AccountAutoCountXero and QuickBooks coming soon
Supplier invoice
Kinabalu Fresh Foods
RM 18,420.00
What Groot checked
- 01Read the invoice
Supplier, tax, dates and 17 line items
- 02Check the document
Totals match and required details are complete
- 03Flag the exception!
One unit price is above its recent range
- 04Prepare for accounting
Entry prepared for your team to review
Your accounting software
SQL AccountAutoCount
Choose a workflow
What takes up more of your team's time?
See how Groot handles supplier invoices and expense claims.
Supplier invoices
A supplier invoice, ready for Finance review.
Groot reads the invoice, checks it against your records and prepares the accounting entry. Finance spends its time on the items that need a decision.
- 01Capture
PDF or image
- 02Read
Supplier, tax and line items
- 03Check
Totals and required details
- 04Prepare
Accounting entry for review
Product demo
Supplier invoicesBeyond document reading
Finance starts with what needs a decision.
Finance receives complete records, clear exceptions and an accounting entry ready for review. No one has to start from a blank screen.
- 01
Read
Start with a complete record
Groot reads the supplier, dates, tax, line items and totals while keeping the source file attached. - 02
Check
Catch issues before the books
Invoice differences and claim rules are checked before Finance reviews the record. - 03
Prepare
Avoid entering reviewed work again
Groot prepares the account codes and supporting details needed for the accounting entry. - 04
Review
Spend time on what needs judgment
Price changes, unusual purchases and other exceptions reach Finance with the source evidence.
Finance reviews the exceptions. Groot prepares the rest.
Your current setup
Keep your accounting software.
Keep accounting entries in Groot, or send reviewed work to SQL Account or AutoCount. Direct sync or export depends on your setup.
Groot FinanceInvoices and claims
Documents are read and checked before the accounting entry is prepared.
ReadCheckReview
Your accounting softwareYour accounting system can stay in place.
Send the reviewed entry by direct sync or export when your setup is ready.
SQL AccountAutoCount
Xero and QuickBooks coming soonGroot Agent
Ask what needs your attention.
Groot can pull invoice and claim status, explain an exception and prepare the next action. You confirm before it changes the books.
You
What needs my attention today?
Checking invoices and claims
Groot Agent
One supplier invoice needs Finance review, and two expense claims need approval.
Finance review3 items need attentionOpen the review queue
You
What supplier payments are due this week?
Checking bills due
Groot Agent
Six supplier invoices are due this week. The oldest is already overdue.
Due this week6 supplier invoicesOpen bills due
You
Are any approvals late?
Checking late approvals
Groot Agent
One expense claim has been waiting for four days. I can open it for review.
Late approval4 days waitingReview the claim
Grow with Groot
Add more when your team needs it.Accounting
Journals, reconciliation and financial reportsInventory
Items, purchasing and stock movementTime and leave
Timesheets, leave and manager approvalsReporting
P&L, ageing and scheduled reportsStart with one workflow
Start with invoices or claims.
Try Groot for 14 days with your own invoices or claims. No credit card required.
Security
How Groot protects your finance data.
Access is checked against your business and your role before Groot reads or changes a record. Your team controls what gets posted.
Separated by business
Every read and write checks the user, business and role before Groot opens or changes a record.
Limited AI permissions
Groot uses short-lived, user-scoped access. Your team confirms changes before anything is posted.
Your data is yours
Export your records when you need them. Account deletion follows the financial record rules that apply.