Does the invoice match what was ordered and received?
Optional for teams using purchase orders
Catch mismatches before they reach the books.
For teams using purchase orders, Groot compares the invoice with what was ordered and received. Only differences outside your tolerances go to Finance.
2-way or 3-way matchPrice and quantity tolerancesOnly exceptions reviewed
Finance reviews the difference instead of checking every line.
Invoice matching2 differences to review
Purchase order100 unitsRM 8.40 each
Goods received96 units4 units short
Supplier invoice100 unitsRM 9.41 each
Quantity difference+4 units
Price difference+12%
Outside configured tolerance
Still entering a reviewed invoice again?
Finish the accounting without re-entering the invoice.
After Finance reviews the invoice, Groot prepares the accounting entry with the supplier, account and tax details already mapped. Keep the entry in Groot or send it to your accounting software.
Accounting in GrootDirect sync or exportXero and QuickBooks coming soon
Finance does not enter the reviewed invoice again.
Reviewed invoiceINV-260731
Supplier code KFF-001
Expense account 5100
Tax code TX-6
Accounting destinations
Accounting in GrootAccounting entry ready
Your accounting software
SQL AccountAutoCount
Direct sync or export depends on setup.
Xero and QuickBooks coming soon
Can you see what is changing across suppliers?
See cost changes before month-end.
Confirmed invoice history shows price movements, upcoming and overdue bills, and where spend is concentrated across suppliers and categories.
Price trendsBills due and overdueSupplier and category concentration
Finance can trace each change back to the invoice.
Supplier overviewLast 90 days
Due this weekRM 42.6k
OverdueRM 18.2k
Top supplier31%
ItemPreviousLatestChange
Fresh chickenRM 8.40RM 9.41+12%
Supplier concentrationTwo suppliers account for 68% of this category
Groot Agent
Know which invoices need attention before opening the queue.
Ask which invoices are ready for review, what is due this week or which supplier costs have moved. Groot Agent answers from live records and asks before it changes anything.
Groot Agent
Connected to Groot Finance
Product example
You
Which supplier invoices are ready to post?
Checking the supplier invoice queue
Groot Agent
Three invoices are ready. One is waiting on Finance because its line totals do not match the subtotal.
Needs reviewKinabalu Fresh FoodsLine total mismatch
You
What supplier payments are due this week?
Checking bills due
Groot Agent
Six supplier invoices are due this week. The oldest is already overdue.
Due this week6 supplier invoicesOpen bills due
You
Which supplier costs changed this month?
Reading confirmed purchase history
Groot Agent
Fresh chicken is 12% above the last confirmed purchase price. Two suppliers account for most of the increase.
Purchase historyFresh chicken, up 12%Compare confirmed purchases
Start with one workflow
Try a real batch of supplier invoices.
See how much of the batch Finance can review without re-entry.
