You own the company. Somehow you also own the paperwork.
Groot reads the receipts, prepares the claims, keeps the ledger, and hands the month to the accounting software you already use.
Nothing posts, pays, or sends without you.
Most of what you have read about e-Invoice was written to sell you something. These are the guidelines themselves, including the parts that are softer than the urgency around them.
It covers annual sales above RM1 million and up to RM5 million. Below RM1 million is exempt under section 1.6.1(e) of the Specific Guideline, and for those businesses ordinary receipts still serve as proof of expense.
Any single transaction with a value exceeding RM10,000.
Table 3.6 lists that under all industries, from 1 January 2026, as an activity where a consolidated e-Invoice is not allowed. The supplier has to collect your buyer details before they can issue anything.
employees are required to request for the e-Invoices to be issued to their employer for proof of expense, to the extent possible.
Section 6 puts the request at the point of sale, on the person who bought the thing. The consequence arrives weeks later, at month end, on your desk.
In April 2026 the interim relaxation period was extended from 12 months to 24 months, running to 31 December 2027. The mandatory implementation dates were not changed.
We could not find a provision that penalises a buyer for failing to request an e-Invoice. The duty to issue sits with the supplier. What you lose is the document that substantiates a deduction, so the exposure is to your tax position rather than to a fine.
Quotations are from the Inland Revenue Board of Malaysia e-Invoice Specific Guideline and e-Invoice Guideline, at the versions current when this page was written. This is general information about published guidelines, not tax advice. Groot is not a licensed tax agent. Read the e-Invoice Specific Guideline, or our walkthrough of the RM10,000 rule.
Worth reading even if you never buy software, because it is the actual shape of the work and it tells you what you are paying to remove.
One folder per month. Every receipt goes in it the day it happens, or it is gone.
Anything above RM10,000, get the supplier to issue in the company name at the counter, before you walk away.
Everything else, scan the QR or find the merchant portal, type in the company name, TIN, and registered address, then wait for the email.
At month end, match each e-invoice to the claim it belongs to.
Key the lot into your accounting software, then reconcile against the bank.
None of that is difficult. It is constant, it is spread across everyone who spends money, and it lands on whoever is holding the folder at month end. Groot does that part.
Capture, check, approve, and hand off in one controlled flow. You stay on the approve step.
OCR/VLM extracts vendors, tax, line items, totals, and categories from receipts and invoices.
Approvers see duplicate checks, policy flags, and exception reasons before anything moves forward.
Ask Groot to prepare reports, find overdue approvals, or draft the next step. You confirm before it posts.
Send reviewed, mapped data to SQL Accounting, Master Accounting, or your existing export workflow.
Three demos, in the order your month runs: the receipt, the e-invoice behind it, and the file your accountant imports.
Upload a receipt, let Groot read every field, suggest a category, check duplicates, and route it for approval.
Groot prepares actions, learns from corrections, and keeps every write under your control.
Pull reports, prepare proposals, check approvals, and run reconciliations from one conversation.
Vendor aliases, category choices, and matching feedback improve future suggestions for your workspace.
Groot shows the impact and asks the right person to confirm before anything posts.
Groot works with the stack you already paid for, or gives you one place to run more of finance when you are ready to move.
Move approved finance data into SQL Accounting without retyping it.
Export clean transaction and master data in formats your team can review.
Let an agent open merchant portals, fill buyer details, and retrieve the e-Invoice.
Receipts, claims, duplicates, approvals, reimbursements.
AP intake, sales invoices, customers, vendors, statements.
GL, journal entries, periods, bank reconciliation.
P&L, statements, AR/AP aging, scheduled reports.
Catalog, item matching, price history, stock links.
Leave, attendance, timesheets, and manager workflows.
Your financial data is encrypted, isolated to your business, and yours to export at any time. Here is exactly how we handle it, in plain terms.
Everything moves over encrypted connections, and your data is encrypted at rest. Receipts, invoices, and statements sit in a private store that is never publicly reachable, served only through short-lived signed links that expire in minutes.
Every request is authorization-checked against your business membership before a record is read or written, guarded by an automated regression suite, so one business can never see another business's books. Access inside your business is role-based.
The agent runs under short-lived, downscoped, per-user permissions, never a master key, and asks you to confirm before any money-moving action. The language model never touches the numbers; a deterministic engine computes, validates, and posts every entry.
Malaysia financial and tax records are generally kept for seven years. Singapore records are generally kept for at least five years. Other personal data is deleted or anonymized when it is no longer needed.
Export your data at any time, both a personal copy and a full business export. Ask to delete your account and we delete or anonymize data that is no longer needed, keeping only what a legal or business requirement still covers. You are never locked in.
Groot runs on infrastructure audited by the providers who operate it: authentication by Clerk, payments by Stripe (PCI DSS Level 1, so we never store your card numbers), hosting on AWS and Vercel, our database on Convex. We follow PDPA-aligned procedures for retention, data-subject rights, and breach notification.
Wondering what happens to your data once it leaves your screen, or what "shared with third parties" actually means? Read the full security and privacy page.
Starter is the plan a company your size starts on. It includes a 14-day free trial, no credit card required.
For small teams starting with AI finance intake
Growing past one approver, or running more than one entity? Compare all three plans.
Start with your receipts, your invoices, and the accounting software you already use.